All coaches, league executive, concession supervisors, and other volunteers working with youth are required to (#1) fill out the volunteer form and have a recent (#2) record clearance on file with SVLL by May 1. All coaches in T-Ball and Rookies divisions must complete (#3) Respect In Sport course prior to May 1. These standards are to protect the safety of our players.
#1 - Complete a volunteer form.
- Fill out and print the Volunteer Application Form and submit to your division coordinator to be forwarded to the Safety Officer.
#2 - Have a criminal record & vulnerable sector clearance done with local authorities
- SVLL prefers to have a clearance done with the Province of BC eCRC service. When asked for the league's access code use 538N4NJ5RM. This clearance is at no cost to you or the league. The clearance will be emailed to the league directly and you will receive a confirmation of clearance from SVLL. Should you require fingerprints to confirm identity, you will be reimbursed with submission of a receipt.
- Alternatively, have a volunteer clearance with vulnerable sector check done. This is at a lower cost is charged for volunteers ($25 for VPD, free for RCMP), and requires a letter of proof stating that you are volunteering with youth - bring a printout of the Volunteer Letter Of Proof .
- The original copy of the clearance needs to reach the Safety Officer. The clearance can be mailed directly to SVLL at PO Box 60222 Fraser PO, Vancouver, BC, V5W 4B5, or have the clearance mailed to yourself and give it to your division coordinator or the Safety Officer.
- SVLL will reimburse for clearances or fingerprint verifications done with Vancouver Police or RCMP at the volunteer rate.
- Be sure to request a receipt as this is required to provide a reimbursement of the fee. Submit the receipt to your division coordinator as soon as possible for reimbursement; this can also serve as confirmation that a clearance has been requested.
#3 - Complete the Respect In Sport For Activity Leaders online course.
- All coaches in T-Ball and Rookies divisions must take the course prior to May 1. Instructions are here, you will be emailed by SVLL a link to enroll to the prepaid course.
- Coaches in Minors and Majors divisions in the 2018 season are optional to take the course, contact the Safety Officer for information.
- If you have already completed the Activity Leaders course (for another sport or Scouts Canada) you can register your completion with the same link without taking the course again.
Q: How often do I have to get a clearance done?
A: Your clearance is valid with SVLL for no more than 3 seasons. The Safety Officer may request an updated clearance to ensure a high safety standard for the League.
Q: I’m a division coordinator, what do I do with the volunteer forms and clearances and receipts?
A: Get them to the Safety Officer for filing and receipt reimbursement.
Q: Is my information private?
A: Your clearance is filed with the Safety Officer, and is made available only to the President if needed.
Q: How long does it take to get a clearance done?
A: eCRC results are emailed within 2 weeks. If using Vancouver Police Department or RCMP, it will take between 2 to 8 weeks to receive via mail.
Q: I have an eCRC with another organization, do I need to get another one done?
A: If the eCRC was performed within the last 3 years, you can share your clearance with SVLL by using the Access Code. If the clearance is older than 3 years, a new clearance is needed.
Q: The eCRC I received says it is good for 5 years from issuance. Why do I have to have a new clearance if it says it is still good?
A: The eCRC shows the maximum time the clearance can be considered effective for any use. SVLL requires clearances on a more frequent basis.
Q: I cannot apply online for the eCRC program without a manual confirmation of identity. How do I have this done?
A: The eCRC program relies on a credit check to verify identity, and some circumstances such as limited credit history or having recently moved may require a manual verification of identity. The form provided can be used to have your ID verified by any member of the SVLL executive for you to fax in to the program. Alternatively you can have an in-person clearance done by VPD or RCMP. Note that incomplete forms will be not be retained by the Ministry and will need to be completed again in full.
Q: I received a letter from the Ministry of Justice a couple of weeks after submitting my eCRC to have my identify verified by fingerprints. Do I need to complete this?
A: If the eCRC program determines you may share a birth date with a pardoned offender, your identity must be verified by fingerprints the first time you use the eCRC system. In-person checks will inform you of a fingerprint check when applying. Fingerprints can be submitted by VPD or RCMP, and you will be reimbursed by the League for the cost of the prints. Be sure to bring a Volunteer Letter Of Proof to get the volunteer rate. Without this identity check your clearance application will not complete.
Q: I don't live in Vancouver, my residence is in Burnaby or Richmond. Can I get my clearance done by Vancouver Police Department?
A: No. VPD requires proof of residence in Vancouver to do a check. Burnaby or Richmond RCMP should be used.
Q: I have a BackCheck from another volunteer service. Do I have to get another clearance done?
A: Yes. BackCheck clearances do not meet minimum standards for clearances and a check with the provincial eCRC, VPD or RCMP is required.
Q: I have a recent criminal record check done for work, can I submit a copy of this?
A: Most work record checks do not require a vulnerable sector check. Unless the check shows a "vulnerable sector check" was performed, it cannot be used.
Q: I am a youth volunteer, do I need to have a clearance done?
A: No. Clearances cannot be done for youth 18 and under and the League considers these waived. A Volunteer Form should still be completed.
Q: By what date do I need to have a clearance completed?
A: A clearance needs to be recieved and on file by no later than May 1 of the current season. If this is the first time SVLL has requested a clearance and you have not yet received it (allowing for the 2-4 week processing time) proof of applying (online reference number or fee receipt) may be sufficient to allow coaching. All others without confirmation or clearance will be removed from coaching.
Q: I coached last year but did not get a clearance completed. Can I coach this season?
A: No. If a clearance was requested and not submitted, the League cannot permit you to coach until a clearance is on file. A receipt for the clearance in this case is not sufficient.
Q: What if my clearance comes back with a record of any type.
A: The President and Safety Officer will follow up with the volunteer to understand the circumstances and may bring it to the league executive for an in-camera decision on eligibility to coach. This may result in a one year waiver with an annual clearance to continue coaching, or denying eligibility to volunteer with the League.
Q: What if I have other questions about the clearances or the process?
A: Email any questions to email@example.com.
Coach Training FAQ
Q: I have completed the Respect In Sport for Activity Leaders course with another organization. Do I have to take the course again?
A: No. Follow the link provided to register your completion against South Vancouver Little League at no cost.
Q: Do I have to pay for the Respect In Sport for Activity Leaders course?
A: This is a paid course that South Vancouver Little League has prepaid. At no point do you need to pay for this and submit for reimbursement.
Q: I have taken the Respect In Sport for Parents course, do I have to also take the Activity Leaders course?
A: Yes. The Parents course does not go to the depth the Activity Leaders course does.
Q: I'm having trouble registering for the course where to I go for help?
A: Use the Respect In Sport help desk for issues registering or completing the course.
Q: Why do I have to take the course prior to May 1?
A: SVLL runs a short season, and coaches are determined early enough in April to allow for the training to take place. Coaches who have not completed the course may be removed as a coach at the discretion of the Safety Officer.
A pitcher may finish a batter at any cut off point without it affecting that pitcher’s days rest.
Example: Richie has 2 balls, 2 strikes against him. Johnny has thrown 20 pitches. He may throw the necessary pitches until Richie either reaches base or makes an out. When Johnny leaves the game after Richie’s at bat is over, he is not subject to 1 day rest.
In minors maximum pitches per game is 75. In majors maximum pitches per game is 85
Pitch counts do NOT include warm-up tosses, practice pitches or throws to any base. Pitch counts DO include pitches that hit the batter, are fouled off, or hit into the field of play
|Pitch Count Limits by Little League Age|
*Pitcher may exceed a maximum to complete a batter, however these pitches do not count against days of rest rule.
|Full Days Of Rest By Pitch Count|
|Pitches||Calendar Days Of Rest|
New for 2018: A player cannot pitch for 3 consecutive days.
Limits are per Little League Rules book Section VI - Pitchers.
A pitcher who delivers 41 or more pitches in a game cannot play the position of catcher for the remainder of that day.
A catcher that catches parts of 4 or more innings may not pitch that day. If the catcher is limited to 3 innings, then they are eligible to pitch.
Please also remember that any “League age” 8 or 9 year olds that are first year Minors are eligible to pitch from 42 feet in the first two innings of any game until the first Saturday of May, at which time all pitchers must now pitch from 46 feet.
FAQ from Little League International
Q: Major Baseball and below: While a pitcher is pitching to a batter the pitcher reaches 20 pitches. On the next pitch (pitch #21) the batter strikes out. The pitcher is replaced before he/she throws a pitch to the next batter. Does the pitcher need a day of rest?
A: No, the pitcher reached the 20 pitch threshold while pitching to his/her last batter. The batter was put out and the pitcher did not pitch to another batter. According to the Pitching Threshold Exception the days rest is based on 1-20 pitches so no rest is required.
Q: Little League Baseball: A team manager is keeping the pitch count for his pitcher. According to his pitch count the pitcher is at 20 pitches. On the second pitch to that batter the batter flies out. The manager requests time and comes out to replace the pitcher stating the pitcher does not need a day of rest. The Official Pitch Counter says the pitcher does need a day of rest because he/she had passed the threshold by one pitch prior to pitching to the batter in question. What happens?
A: The pitch count is kept by the official pitch counter. As such, in this case, the pitcher would need a day of rest. Managers or coaches pitch counts are NOT official. They should periodically check with the official pitch counter to make sure their count is correct.
Q: All Divisions of Baseball: A pitcher starts pitching to his/her last batter at pitch number 35. The batter eventually strikes out on pitch number 42. The pitcher's days rest is based on the pitch threshold reached during the at bat. Does this mean the pitcher can be used as a catcher that day since pitch number 42 was thrown while pitching to the last batter?
A: No. The Pitch Count Threshold Exception only applies to day’s rest with regards to pitchers. It does not apply to the 41 pitch limit for a pitcher being allowed to catch.
Q: Pitcher starts the at bat with 19 pitches. The batter is finally retired at 36 pitches. Does the pitcher need a day’s rest since he crossed another threshold?
A: The Pitcher will not need a day’s rest as the pitcher reached the 20 pitch threshold during the at bat. The Exception in the rule provides for the pitcher to be allowed to complete the batter, be removed from the game and only observe zero days of rest.
Q: Pitcher starts the at bat with 19 pitches. The offensive manager substitutes for the batter, in accordance with the rules governing mandatory play, on the 22 pitch by the pitcher during the at bat. The substitute strikes out on the 24th pitch. Is the pitcher afforded the same rest requirement under the Threshold Exception.
A: Yes. Because it is considered the same at bat, the pitcher would not have to observe one day of rest.
Code of Conduct
Teams scheduled to play are expected to show up at the diamond at game time in any weather.
A game rainout or delay is to be called by the umpire at the diamond.
Division coordinators are to be notified immediately by the home team manager of any games called due to weather. Division coordinators are to reschedule the game in accordance to the rules, and notify the following coordinators: division umpire coordinator, Information Officer, and Concession Manager.